Back-to-School Organization: Easy Tips for Scheduling Time

The article was originally posted on MilTribe here.

Ok…don’t kill the messenger! But that back-to-school time is quickly approaching.  I’ve seen a mix of emotions from my parent friends during this time of year. You’re probably ready to get your days back but you might also be feeling a little nostalgic as you think about how quickly time is passing and how grown up your babies are. This time of year can also be a bit stressful! So much to prepare for and events to attend; it can get out of control! That’s why it is so important to have a plan!

Because there are so many topics to cover in back-to-school (BTS), I’ve decided to break it down into a 3-part series! So get ready to take notes and be on your way to back-to-school bliss!




Part 1: Scheduling Time

With back-to-school events starting as early as late July, now is a great time to start thinking about how you will schedule your time. Especially when dealing with those yearly physicals and other time-sensitive items.

If you’re having trouble thinking of what you’ll need to schedule your time for, here are some areas to consider:

  1. Medical appointments
  2. Sport or music practices
  3. BTS events
  4. Supply shopping
  5. Clothes- sorting of old, shopping for new


But First….

Creating a Calendar Command Center

Before you can schedule these items, you need somewhere to schedule them! Get an enlarged paper or whiteboard calendar where you can easily update appointment times and events, to keep everyone informed. Pick a central location for all members of the household to have access to the calendar. Get excited!

Just like that, you’ll be ruling that BTS schedule!


back-to-school, easy tips, scheduling time


Scheduling Time on Your Calendar

Once you have the calendar set up, grab that packet of BTS papers that you tucked away for the summer and start sorting. If you can’t find it or are starting in a new school, you can easily search for your school’s information online. Or even call the main office for more information.

If you’re a military family, you can also reach out to your School Liaison Office (SLO) and they will gladly connect you with any school in the area, military or civilian! Here at Lackland, you can reach out to Ms. Lori Phipps and she will help you with whatever information you need! She is very friendly and knowledgeable! Just email her at

While you’re waiting for that information, you can search HERE for immunization requirements for Texas 2017-2018 school year. Once you have your medical appointments scheduled, add them to your calendar with one color.

Then add the BTS events to the calendar with a different color.

Once you know what times are designated for those events, you can fill in the open time slots with BTS supply shopping and the sorting of old and shopping for new clothes. Make sure you pull out that school supply list!

School Shopping

If you’re passionate about shopping on a budget and getting the most bang for your buck, you can follow people like the Passionate Penny Pincher, who research and share their BTS shopping tips and how to save the most money. You can also view the weekly sales ad for any discounts and to compare prices.

When you have your shopping dates scheduled, add those to your calendar in a third color. ** Also, before you start shopping, do a quick sweep to see what supplies you have in the house from last year.

I’ll be sharing more about how-to sort through kid’s clothes, shopping and outfit prep in another part of the  series but you should add time for that on the schedule as well (in a different color of course).

Bedtime Routine

Another routine to be thinking about is bedtime. This can be a challenging piece in getting BTS ready. For some, summer time allows for a more relaxed bedtime and routine. If you don’t prep kids prior to the week of school starting, you could find yourself ready to run away from home.

An easy solution is to help kiddos gradually transition back to their normal routine over the weeks prior to school. So instead of drastically changing bedtime from 11pm to 8pm, start this week with 10:30 or 10 even and gradually move the time up. This goes for wake up times as well.

You can even allow for a quiet activity time before their actual bed time, such as reading or drawing, which will provide a time for relaxation and allow the body to naturally prepare for rest.

Once you’ve taken the time to get these items on the calendar, make sure you USE the calendar for reference! Setting up a time every Sunday to review the calendar with all involved parties will greatly increase the success rate of completing all things back-to-school, in time.


Any other tricks you’ve used for getting ready for back-to-school? Drop a comment below. I’d love to hear about them!



Melissa Rogers, Professional Organizer

With over a decade of experience in both teaching and management, it has been essential that I perfect my organizing skill set! The management of my classroom, and even my programs that I managed, depended solely on the systems I created and my ability to TEACH those systems to others. Since the beginning, I have always LOVED to put things in order! As a kid I would pull all of my mom’s shoes out of the bottom of her closet and line them up or pull all of the towels out of the kitchen drawer and refold them to match. I found it extremely satisfying when everything was in order. Bringing order to spaces is one of my greatest joys!
  1. Kasia says:

    This is a great list to follow for any moms prepping for school to start. I don’t have kids but I see how staying organized can really help your routine.

  2. Kirti says:

    Great organising tips for kids. One can imbibe disciplinary attitude in kids by following these tips to manage time.

  3. kristal says:

    I am going back to school and I have my planner to keep me more organize and on the time management.

    • Melissa Rogers says:

      How exciting that you’re heading back to school! Yes, planners are invaluable!! I hope you have a great year!

  4. Tahnee says:

    I love to stay organised these tips will really help your time management. Thanks for sharing a great post

  5. Matt says:

    Some great tips here, I don’t need them yet, but in a couple of years I will. As a kid I used to hate all the BTS advertising in all the shops, it would just remind me that the holidays are coming to an end. It still strikes a little bit of dread into me, 30 years on!

    • Melissa Rogers says:

      Hahaha Matt, I hear ya! I always found it a little bit overwhelming! Kind of like the rush before Christmas….so much to do in a small window of time. But that’s why I’ve found it so important to really manage your time in advance (as much as you can) so that you don’t have to feel completely overwhelmed!

  6. sonali jain says:

    These are really awesome and helpful tips for school going kids to get everything done on time. 🙂 awesome post!

  7. Lisa says:

    Oh gosh, my little girl is just starting JK this year and I’m getting sad to have her go, boo-hoo! But getting prepared is a must, your organizing tips are great! Bedtime has to get under control here, long full day school will be tiring. Thank you for the ideas:)

    • Melissa Rogers says:

      Hi Lisa! I can imagine how difficult it must be to see your baby growing up and heading off to school, but it will also be so exciting! I hope my tips help to make a smooth transition for you both! Wishing you both a wonderful first year and great new adventure! xo

  8. Katchutravels says:

    I think managing kids sleeping schedules are the toughest. I usually start by switching off the lights and TV by 9:30 pm, so that my son goes off to sleep by 10 pm. Usually the holidays to school opening times are quite a transition 🙂

  9. Niki Mehta says:

    Such a helpful post! Staying organised makes life so much easier. Thanks for sharing!

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